Negotiating a salary increase can feel daunting, but a well-crafted letter can significantly improve your chances of success. This guide provides a step-by-step approach to writing a compelling and persuasive letter requesting a raise. Remember, this letter should complement, not replace, a face-to-face conversation with your manager.
Before You Write: Gathering Your Evidence
Before putting pen to paper (or fingers to keyboard!), you need to build a strong case. This isn't about demanding a raise; it's about demonstrating your value. Gather evidence showcasing your contributions to the company:
- Quantifiable Achievements: Focus on concrete results. Did you exceed sales targets? Increase efficiency? Implement a new process that saved time or money? Use numbers to highlight your impact (e.g., "Increased sales by 15%," "Reduced operational costs by 10%").
- Positive Feedback: Include any positive performance reviews, commendation letters, or emails from clients or colleagues praising your work.
- Market Research: Research industry salary benchmarks for your position, experience level, and location. Websites like Glassdoor, Salary.com, and Payscale can provide valuable data. This will help you justify your requested salary increase.
- Your Skills and Training: Have you acquired new skills or certifications relevant to your role? Highlight any professional development that enhances your value to the company.
Crafting Your Letter: Structure and Content
Now, let's build your letter. A strong letter follows a clear structure:
1. Introduction: State Your Purpose Clearly
Start with a professional salutation (e.g., "Dear [Manager's Name]"). Clearly state your intention to request a salary review. Keep it concise and confident. For example:
"I am writing to formally request a review of my current salary."
2. Body Paragraphs: Highlight Your Achievements and Value
This is the heart of your letter. Dedicate each paragraph to a specific accomplishment or skill. Use the evidence you gathered earlier. Be specific and avoid vague statements. For example:
"In the past year, I consistently exceeded my sales quota by an average of 12%, resulting in a [dollar amount] increase in revenue for the company."
"I successfully implemented a new project management system, streamlining workflows and reducing project completion times by 20%, leading to increased efficiency and cost savings."
"My recent completion of the [Certification Name] has significantly enhanced my skills in [Specific Skill], allowing me to contribute more effectively to team projects."
Remember to connect your achievements directly to the company's goals and success.
3. Salary Expectations: State Your Desired Increase
Clearly state your desired salary range based on your research and accomplishments. Be realistic and justify your request based on the evidence you've presented. For example:
"Based on my performance, contributions, and market research, I am requesting a salary increase to a range of $[Lower Bound] to $[Upper Bound] annually."
4. Conclusion: Express Your Commitment and Gratitude
Reiterate your commitment to the company and express your gratitude for the opportunities you've been given. Suggest a meeting to discuss your request further. For example:
"I am confident that my skills and contributions continue to be a valuable asset to the company, and I am committed to continued growth and success. Thank you for considering my request. I would appreciate the opportunity to discuss this further at your convenience."
5. Closing: Professional Sign-off
End with a professional closing (e.g., "Sincerely," or "Respectfully,") followed by your typed name and signature (if submitting a hard copy).
After You Send: Follow Up
After sending your letter, follow up with your manager within a week to confirm receipt and schedule a meeting to discuss your request. Be prepared to discuss your accomplishments and salary expectations in detail.
Example Letter:
Dear Mr. Smith,
I am writing to formally request a review of my current salary. I have been with ABC Company for three years as a Marketing Manager, and I am confident that my contributions have significantly benefited the company.
In the past year, I exceeded my sales targets by 15%, resulting in a $50,000 increase in revenue. I also spearheaded a new social media campaign that increased brand awareness by 20%. Furthermore, my recent completion of the Google Analytics Individual Qualification significantly enhanced my ability to analyze marketing data and optimize campaigns.
Based on my performance, contributions, and market research, I am requesting a salary increase to a range of $75,000 to $80,000 annually.
I am confident that my skills and contributions continue to be a valuable asset to the company, and I am committed to continued growth and success. Thank you for considering my request. I would appreciate the opportunity to discuss this further at your convenience.
Sincerely,
[Your Name]
Remember, professionalism and a strong case are key to a successful salary negotiation. Good luck!
